Open role

Executive Assistant

Remote Part-time Europe Founder support

We are looking for a proactive Executive Assistant to support business operations, founder-level priorities, and the details that keep Talnir moving quickly and calmly.

Company Description

Talnir is a managed email deliverability service for B2B companies and agencies that rely on cold outreach. We handle everything infrastructure-related: domain architecture, authentication, warmup, blacklist monitoring, and ongoing optimisation, so our clients can focus on sending. We're early-stage, growing, and looking for someone who can bring structure, follow-through, and sharp operational support to a founder-led environment.

Role Description

This is a remote, part-time Executive Assistant role focused on business support. You will help manage inboxes, calendars, research, documents, hiring coordination, admin tasks, and operational follow-up. The role requires strong written communication, good judgment, discretion, and the ability to stay organized while priorities shift. Urgent availability may occasionally be needed when something important needs a fast response.

Responsibilities

  • Manage and organize inboxes, calendars, reminders, and follow-up lists.
  • Prepare, format, and organize documents, notes, spreadsheets, and internal materials.
  • Run focused research on people, companies, tools, markets, and operational questions.
  • Support hiring workflows, candidate tracking, interview coordination, and basic screening tasks.
  • Help keep CRM, Slack, LinkedIn, and other business systems clean and up to date.
  • Use AI tools carefully to speed up research, drafting, summaries, and admin work.
  • Notice loose ends, clarify priorities, and make sure important tasks do not quietly disappear.

Qualifications

  • English at C1 level or equivalent, with very strong writing and speaking skills.
  • Excellent organization, time management, and ability to handle multiple moving parts.
  • Strong discretion, confidentiality, and good judgment with sensitive information.
  • Experience with Gmail, Google Calendar, Slack, LinkedIn, CRM tools, spreadsheets, and AI tools.
  • Research ability: you can find useful information, summarize it clearly, and separate signal from noise.
  • Proactive, detail-oriented, loyal, and comfortable working closely with founder-level priorities.
  • Remote in Europe, with enough availability overlap for timely collaboration and occasional urgent requests.

What will not work

  • Poor writing or vague communication.
  • Slow replies without context or expectation-setting.
  • Disorganization, missed details, or weak follow-through.
  • Carelessness with confidentiality or private business context.

Why this role

  • You will work close to the center of an early-stage company, with direct visibility into how decisions, clients, hiring, and operations actually move.
  • The work is varied, practical, and high-trust rather than repetitive admin for its own sake.
  • Fully remote, Europe-based, part-time setup with clear priorities and room to grow as Talnir grows.